Operation & Maintenance Manual

What is an O&M manual?

Operation and maintenance manuals [O&Ms] provide the information required by end-users for the operation, maintenance, decommissioning and demolition of a building. The format and content are typically defined by the client in the Employer’s Information Requirements [EIRs] of the contact preliminaries.

Why are O&Ms a pain for contractors and clients?

O&Ms are a prerequisite for practical completion, yet the resources and time required to gather all relevant information is often underestimated or left too late. As a result, clients are often left disappointed with poor quality O&Ms at handover and will postpone sign off if they deem the O&M Manuals incomplete.

This can reflect badly on the contractor and prevent valuable site staff from moving on to future projects as they fix any issues. In turn, there is a knock-on effect for building managers and facilities maintenance teams who are unable to maintain their building safely and efficiently.

Why Outsource?

Producing manuals in-house can be a drain on time and resources, and distracts from the main task of construction. Outsourcing to a specialist provider like Safety For Construction has a number of tangible benefits to contractors and clients, including;

It allows contractor focus to remain on construction

It eliminates stress at practical completion.

It removes the burden from site teams.

It helps ensure quality and consistent delivery.

It ensures there is a realistic budget for O&Ms in cost plans.

How We Help

At Safety For Construction, we believe the key to any successful project is the smooth handover between project team and end user. Our dedicated O&M team aim to take the pain out of O&Ms for our clients. We understand contractors do not always have the resources or time to produce quality O&Ms for every project. We also understand the frustrations of end-users who receive poor quality construction information at project handover.

By using our collaborative cloud based platform and managing the flow of information into the O&M Manuals, while reporting to all parties concerned, Safety For Construction bridge the gap between the Principal Contractor, their sub-contractors and the Stakeholders involved in the project. The Principal Contractor is provided with an overview of the O&M Manual development, confident in the knowledge that all the pieces are being collated in a logical, timely fashion, ready to be available for the hand-over date required.